This form is for reimbursing food and giveaway items
Associated Students, Inc. (ASI)
Sponsored Activity Grant and Club Sports Grant
Planning an event…but need funding? Are you a club sport and need funding for equipment and referees? Associated Students, Inc. provides supplemental event and club sport funding for recognized student clubs and organizations at Fresno State. Events must be on campus and open to all students. Clubs or organizations may receive up to $3,000 in complimentary financial support during any one academic year.
Due to the concerns over COVID-19, we recommend students to keep up to date with the safety guidelines set by the CDC and University to help prevent the spread of the virus. Please review the link provided below to stay up to date with the campus guidelines and recommendations.
FALL 2021 REPOPULATION/COVID-19 FAQ
How to apply
- Become a recognized student organization through Student Involvement
- Submit a Signature Agreement Form to the ASI Business Office
- Submit an application for funding
Applications must be submitted at least 21 days, three (3) weeks prior to an event/program for a request of funds of $1,000 or less.
Applications must be submitted at least 35 days, five (5) weeks prior to an event/program for a request of funds of over $1,001.
Application preview: http://bit.ly/SAGPrevew
ASI SPONSORED ACTIVITY GRANT APPLICATION
Club Sports
- Become a recognized student organization through Student Involvement
- Submit a Signature Agreement Form to the ASI Business Office
- Submit an application for funding
The grant opens Monday, August 19, 2024.
Application deadline for the 2024 - 2025 Academic Year is Thursday, October 3, 2024 at 11:59 PM.
Application preview: http://bit.ly/ClubSportPreview
Forms
ASI Sponsored Activity Grant Expense Form (pdf)
Use this form to make payments from your account. Please attach original invoices and receipts. Expense forms must be signed by an authorized club officer and the club advisor.
Allow 7-10 business days for checks to be processed and received.
ASI SPONSORED ACTIVITY GRANT EXPENSE FORM
W9 Form (pdf)
If you have a speaker, artists, DJ, graphic designer, or other performer providing
a service to your club, we will need a completed W-9 from them. This ensures that
payment is counted as income.
W9 FORM
590 Form (pdf)
If a speaker, artists, DJ, or other performer are located out-of-state, please have them fill out a 590 form. This form applies to anyone outside of California and certifies an exemption from nonresident withholding. It must be completed along with a W-9.
590 FORM
Performance Agreement Form (pdf)
If you have a speaker, artists, DJ, or other performer, we will also need a completed Performance Agreement Form, which functions as your proof of payment. The form outlines the services the performer is providing to your club. Please note that the form requires an original signature as well as some personal information from your performer.
PERFORMANCE AGREEMENT FORM
Amendment Form (pdf)
If you have received a Sponsored Activity Grant, but need to move amounts between categories (for example, more funding for facilities and less for supplies), please fill out a Sponsored Activity Amendment Form. The Vice President of Finance will review your request and, if appropriate, update your grant allocation accordingly. This does not change the total amount of your grant.
AMENDMENT FORM
Cash Payment Reimbursement Form (pdf)
For any single payment or multiple payments made in cash totaling over $100, a cash payment form needs to be completed by the purchaser in order to get reimbursed.
REIMBURSEMENT FORM