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Office of Financial Aid and Scholarships

How to Write a Thank You Letter

The Importance Of Thanking Your Donor

Scholarship donors are generous and caring people who unselfishly give to support the educational endeavors of students like you.  They typically ask for nothing in return, but receiving a well written thank you letter from a student is always special and lets the donor know that his or her scholarship was greatly appreciated.  Your letter reminds them why they gave in the first place and often help secure continuing gifts for future students.

Writing A Well Written Letter

You are an important part of the Fresno State Family, and the literacy demonstrated in your letter is a reflection on all of us.

A Step-By-Step Guide:

  1. Greet the Donor
    Write to the donor or organization, not the selection committee.  The donor's name should be listed in your award notification.
  2. Express Your Gratitude
    - Write sincerely with an active voice.
    - Mention the scholarship by name.
    - Do not directly mention money or request additional financial support.
      Examples: "Thank you so much for your generosity." "It is an honor to
      be chosen for the ABC Family Scholarship."
  3. Demonstrate the Impact
    Share how being a student at Fresno State is impacting your life and what you enjoy most.  Examples: Why you chose Fresno State. Your course of study. Community service activities. Accomplishments, awards or honors you are proud of.  Interests outside your studies.
  4. Look Forward
    Share you plans for the future: trips, activities, graduation or prospective job. Let them know how this scholarship has helped to further your education. Example: "Upon completion of my studies I
    plan  to pursue a career in teaching."
  5. Grace...Thank Again
    Examples: "Thanks again for your gift."  "Thanks again. I appreciate
    the scholarship assistance."

  6. Signing Off
    Examples: "Sincerely," "Warm Regards," "Yours Truly," "With Sincere
    Thanks," etc.

Final Steps:

  • Be clear and concise. One page is sufficient.
  • Proofread your work. You communicate your intelligence with correct grammar and spelling.
  • Letters with errors or little content will be returned for rewrites.

Email your letter to:

Questions?  Contact Advancement Services at 559.278.7137 or


Sample Thank You Letter


Re: ABC Scholarship

Dear Mr. Doe,

It is an honor to be chosen for the Joe Bulldog Memorial Scholarship at Fresno State for the Fall 2020 semester.

I am currently a junior, majoring in Biology. I am enjoying my studies, especially my plant science courses. I am involved in several student organizations including student government and the Plant Science Club.

I work part-time at ABC Nursery and I volunteer at the local YMCA. I like working with high school students and teaching them about biology.

After graduation, I plan to enter the credential program and eventually become a high school teacher.

I am truly grateful for the scholarship support. This scholarship allows me to work less hours and focus on my studies and additional educational opportunities. Thank you for your support of Fresno State students.

Joe Bulldog
Class of 2020