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Office of the University Registrar

Student Forms

Please Note: Submitting multiple copies of your forms to different emails will not speed the process. This will only slow the processing time because we need to identify it's the same student. Thank you for your patience and your continued support.

Request to repeat course with CR grade

Email form from your Fresno State email to 5592786020@fax.csufresno.edu

Processing time: 3-5 business days

Request for audit grade only

IMPORTANT: Please have the following information ready before you click on the Audit Grade Form link below (Adobe Sign Form):

Student Information (Participant 1) : Last Name / First Name / Student ID, Course Name and Number/Class Number (5 digit number)

After you enter your information and you have signed the form, you will be prompted to enter the instructor's name and email. 

  • Instructor 1 (Participant 2): First name / Last Name / Email
  • Instructor 2 (Participant 3):  First name / Last Name / Email (if you are only requesting one class, you do not need to enter a second instructor.

Note: Audit Grading form will be electronically routed (please enter correct emails).


Processing Time: 5-7 business days (after approval signatures)

Audit Grading Option Form

Request to Change Your Catalog Year

Email form from your Fresno State email to 5592786020@fax.csufresno.edu

Processing Time: 1-2 business days

Request to Change of Major/Minor

Email form from your Fresno State email to 5592786020@fax.csufresno.edu

Processing Time: 5-7 business days

Note: Newly admitted students CAN NOT change major/minor until after 20th day of instruction (Census Date)

Request to Change of Major/Minor

Email form from your Fresno State email to 5592786020@fax.csufresno.edu

Processing Time: 5-7 business days

Note: Newly admitted students CAN NOT change major/minor until after 20th day of instruction (Census Date)

Application for Credit by Examination

Email form from your Fresno State email to 5592786020@fax.csufresno.edu or fsregistrar@mail.fresnostate.edu

Processing Time: 2-5 business days

Registration Information and Regulations Governing Credit by Examination

The procedure of securing Credit by Examination (CBE) is designed to encourage regularly enrolled students to seek college credit in courses in which they have competence but for which they have not earned units by the usual academic processes. It is hoped that CBE will permit a student to accelerate his/her academic progress or will provide the opportunity for a broad selection of coursework. The following regulations apply:

  1. A student may apply for CBE in any course in the current California State University, Fresno, General Catalog for which a student appears to be reasonably qualified by training or experience and for which he/she has not been allowed previous credit. CBE is not awarded if credit has been granted for previous coursework more advanced than the level represented by the examination in question.
  2. CBE is not allowed in a course in which a student has been permitted to register as an auditor during the same semester, in which a student has received a failing grade, or in which a student has unsuccessfully sought CBE. Outdated graduate work may not be validated through this procedure; the Division of Graduate Studies may be consulted concerning appropriate validation procedures.
  3. Credit earned by examination may not be applied toward fulfillment of a residence requirement for any degree or credential. The maximum units to be earned by CBE in any semester or term is the number of units completed in regular enrollment during that semester or term. A maximum of 30 units earned by examination may be counted toward a bachelor's degree. Credit by examination while the student is enrolled in summer session is governed by supplementary regulations to be found in the Class Search via Student Portal. Such credit may not be secured while enrolled only in Extension or in certain short-term courses.
  4. Application forms concerning CBE can be obtained in the Office of the University Registrar website. Arrangements for an examination must be made through the department chair, after conference with the department chair and/or the instructor who will administer the examination.
  5. A student who has completed and filed an application for CBE must complete the examination itself by the end of the fourth week of instruction. It is the responsibility of the instructor who agrees to give this examination to cooperate in making such an arrangement possible.  An examination is administered only by a regular faculty member on duty at the time the test is given.
  6. The instructor must report the grade prior to the close of the sixth week of instruction. The results must be submitted with the Credit by Examination Results form provided by the Office of the University Registrar.
  7. The course in which a student enrolls for CBE is so designated on the transcript. If a student passes the examination, a CR grade is recorded. A student who fails the test may continue in the class and change the grading option from CBE to regular grading with the instructor's approval or receive a NC grade for the course

Note: This drop/withdrawal process does NOT apply for classes taken through Continuing and Global Education (CGE).  Visit their website for more information regarding their process.

Adding and dropping can result in additional charges, prorated charges and existing charges remaining unchanged.  For questions about how these dates impact your tuition and fees, visit the Student Accounts website

New Drop/Withdrawal online workflow available!

During the drop period where students receive a “W” grade, students can now initiate a drop request for the current term online by accessing the Drop/Withdrawal Form located in the Student Center under My Academic Records and Registration. Select the classes available to drop and the request will be automatically routed to the instructor, department chair, and/or Dean for each class.  Documentation is REQUIRED for all drop requests.  For more information, view our Student “How to Drop” Guide here!

Instructors, click here for a helpful guide to use the new drop/withdrawal workflow.

Department Chairs, click here for a helpful guide to use the new drop/withdrawal workflow.

Dean of UGRD/GRAD Studies, click here for a helpful guide to use the new drop/withdrawal workflow.


If you have any questions, please contact the Office of the University Registrar at (559) 278-4743 or fsregistrar@mail.fresnostate.edu.

Note: If you are requesting to drop after the last day of instruction or for a previous semester, you must submit a retroactive withdrawal petition.  See form “Petition for Retroactive Withdrawal” available on this webpage.

 

 

Request for Excess Units

Email form from your Fresno State email to 5592786020@fax.csufresno.edu

If your form is being submitted through DocuSign or Adobe Sign, please email to fsregistrar@csufresno.edu

Processing Time: 5-7 business days

IMPORTANT INFORMATION:

Please have the following information ready before you click on the Request for Extension of Incomplete link below (Adobe Sign Form):

  1. After you enter your information and you have signed the form, you will be prompted to enter your intructor information:
    • Course Instructor (Participant 2): First name / Last Name / Email
  2. This form MUST be approved by the instructor (final signature in the Adobe Sign Process)

Note: This form will be electronically routed (please enter correct emails).

Request an Extension of Incomplete Grade

 

New Fall 2020: Current students can now authorize certain records to be released via your student center!

Click here to go to our website for more information.

Register for Independent Study

Email form from your Fresno State email to 5592786020@fax.csufresno.edu

Request Intrasystem Concurrent Enrollment

Email form from your Fresno State email to 5592786020@fax.csufresno.edu

Processing Time: 5-7 business days

Request Intrasystem Visitor Enrollment

Email form from your Fresno State email to 5592786020@fax.csufresno.edu

Processing Time: 5-7 business days

IMPORTANT INFORMATION:

Please have the following information ready before you click on the  Planned Leave of Absence Form link below (Adobe Sign Form):

Student Information (Participant 1) : Name / Student ID/Major

Recommendation: If you will be sending form for approval or recommendation for one of the following; Department Major Advisor, *Military, Department Chair/Graduate Program Coordinator, *EOP Counselor, *International Student Services Cousnselor, you will be prompted to enter their information after you sign your form. You will enter their information under (Participant 2): First name / Last Name / Email

Note: This form will be electronically routed (please enter correct emails).

Request a Leave of Absence

 

IMPORTANT INFORMATION:

The Change of Grading Basis Petition is used when a student is seeking to change a course’s grading basis after the published deadline for the term.

ONLY ONE CLASS request can be filled out on each petition form. Petitions are reviewed by the Record Adjustment Committee and you will be informed of the petition decision by either your Fresno State email.

Submitting a petition is NOT a guarantee that it will be granted.

Note: It is recommended you meet with an advisor to see if your request is necessary in order to meet degree requirements.

Courses receiving a failing letter grade are not typically considered for retroactive grading basis requests.

The Record Adjustment Committee meets the first and third Tuesday of each month. Once your petition has been reviewed by the committee and a decision has been made, it will take 3 to 5 business days for you to receive notification and any approved request to be processed.

Email completed form to aresa@mail.fresnostate.edu

Change of Grading Basis Form

IMPORTANT INFORMATION:

The Petition to Exceed the 18-unit Withdrawal Limit form is used when an undergraduate student is seeking to withdraw from additional classes that would exceed the 18-unit "W" grade limitation.  You must have an extenuating circumstance with documentation attached to the petition.  

A separate petition must be completed for each term if requesting multiple. Petitions are reviewed by the Record Adjustment Committee and you will be informed of the petition decision by Fresno State email.  If approved, you will be directed to complete the online drop request and are subject to instructor, chair, and/or dean approval before the drop can be processed.

Submitting a petition is NOT a guarantee that it will be granted. 

PETITION INSTRUCTIONS:

The Record Adjustment Committee meets the first and third Tuesday of each month. Once your petition has been reviewed by the committee and a decision has been made, it will take 3 to 5 business days for you to receive notification.

Email completed form to aresa@mail.fresnostate.edu

Petition to Exceed the 18-unit Withdrawal Limit Form

IMPORTANT INFORMATION:

The Late Add Petition is used when a student is seeking to add a class after the deadline for the term.
A separate petition must be completed for each term if requesting multiple. Petitions are reviewed by the Record
Adjustment Committee and you will be informed of the petition decision by Fresno State email. Submitting a petition is NOT a guarantee that it will be granted.

PETITION FEE AND INSTRUCTIONS:

  • $10 per petition (non-refundable)
  • Payment MUST be made prior to submitting your petition.
  • Click here to pay: https://commerce.cashnet.com/fresnoem_universityregistrar
  • Make sure to obtain a copy of your receipt and submit with your form.
    • You may be required to pay outstanding fees on your account prior to adding late course(s) even with an approved
      petition.

The Record Adjustment Committee meets the first and third Tuesday of each month. Once your petition has been reviewed by the committee and a decision has been made, it will take 3 to 5 business days for you to receive notification and any approved request to be processed.

Email completed form to aresa@mail.fresnostate.edu

Late Add Form

IMPORTANT INFORMATION:

The Record Adjustment Petition: Retroactive withdrawal is used when a student is seeking to retroactively withdraw after the deadline for the term.

A separate petition must be completed for each term if requesting multiple. Petitions are reviewed by the Record Adjustment Committee and you will be informed of the petition decision by Fresno State email.  

Submitting a petition is NOT a guarantee that it will be granted. 


PETITION FEE AND INSTRUCTIONS:

The Record Adjustment Committee meets the first and third Tuesday of each month. Once your petition has been reviewed by the committee and a decision has been made, it will take 3 to 5 business days for you to receive notification and any approved request to be processed.

Email completed form to aresa@mail.fresnostate.edu

Retroactive Withdraw Form

Request Evaluation Military Transcript

Email form from your Fresno State email to fsveterans@mail.fresnostate.edu

Request Name, SSN, Birthdate, or Gender Updates to Your Official Student Information

Important Note: If you need to update your SSN, please make sure to attach a government issued picture ID along with a copy of your SS card. Documents should be in PDF, JPG or Word Doc format. Your form will NOT be processed if no ID is included. 

Please click here to review required documentation BEFORE completing this form

Please Note: Processing time is 2-3 business days

Repeat Course Third Attempt Approval Form:

Student MUST meet with major advisor PRIOR to submitting the form.

IMPORTANT: Please have the following information ready before you click on the Repeat Course Third Attempt Approval Form link below (Adobe Sign Form):

Student Information (Participant 1) : Last, Name / First Name / Student ID

  • Course Name and Number/Class Number (5 digit number)

After you enter your information and you have signed the form, you will be prompted to enter your Major Advisor and Major Department Chair information:

  • Major Advisor (Participant 2): First name / Last Name / Email
  • Major Department Chair (Participant 3):  First name / Last Name / Email

Note: Repeat Course Third Attempt form will be electronically routed (please enter correct emails).


Processing Time: 5-7 business days (after approval signatures)

 

 

Request for Approval of Third Attempt of Course

 

 

Time-Conflict Form: 

IMPORTANT: Please have the following information ready before you click on the Time-Conflict Form link below (Adobe Sign Form)

  • Student Information (Participant 1) : Last, Name / First Name / Student ID
  • Class 1 - Class Enrolled: Class # / Subject / Section # / Units / Days and times
  • Class 2 - Class to Add: Class # / Subject / Section # / Units / Days and times

After you enter your information and you have signed the form, you will be prompted to enter your instructors' information:

  • Instructor 1 (Participant 2): First name / Last Name / Instructor Email
  • Instructor 2 (Participant 3):  First name / Last Name / Instructor Email


Note: Time-Conflict form will be electronically routed to your instructors (please enter correct emails).


Processing Time: 5-7 business days (after both instructors have approved the form)
 

Request to enroll in sections with time conflict