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Office of the University Registrar

Student Forms

Please Note: Submitting multiple copies of your forms to different emails will not speed the process. This will only slow the processing time because we need to identify it's the same student. Thank you for your patience and your continued support. 

Request to repeat course with CR grade

Email form from your Fresno State email to 5592786020@fax.csufresno.edu

Processing time: 3-5 business days

Request for audit grade only

IMPORTANT: Please have the following information ready before you click on the Audit Grade Form link below (Adobe Sign Form):

Student Information (Participant 1) : Last Name / First Name / Student ID, Course Name and Number/Class Number (5 digit number)

After you enter your information and you have signed the form, you will be prompted to enter the instructor's name and email. 

  • Instructor 1 (Participant 2): First name / Last Name / Email
  • Instructor 2 (Participant 3):  First name / Last Name / Email (if you are only requesting one class, you do not need to enter a second instructor.

Note: Audit Grading form will be electronically routed (please enter correct emails).


Processing Time: 5-7 business days (after approval signatures)

Audit Grading Option Form

Request to Change Your Catalog Year

Email form from your Fresno State email to 5592786020@fax.csufresno.edu

Processing Time: 1-2 business days

Request to Change of Major/Minor

Email form from your Fresno State email to 5592786020@fax.csufresno.edu

Processing Time: 3-5 business days

Note: Newly admitted students CAN NOT change major/minor until after 20th day of instruction (Census Date)

Request to Change of Major/Minor

Email form from your Fresno State email to 5592786020@fax.csufresno.edu

Processing Time: 3-5 business days

Note: Newly admitted students CAN NOT change major/minor until after 20th day of instruction (Census Date)

Application for Credit by Examination

Email form from your Fresno State email to 5592786020@fax.csufresno.edu or fsregistrar@mail.fresnostate.edu

Processing Time: 2-5 business days

Registration Information and Regulations Governing Credit by Examination

The procedure of securing Credit by Examination (CBE) is designed to encourage regularly enrolled students to seek college credit in major and elective courses in which they have competence but for which they have not earned units by the usual academic processes. It is hoped that CBE will permit a student to accelerate his/her academic progress or will provide the opportunity for a broad selection of coursework.

The following regulations apply:

  1. Departments or programs may develop and provide challenge exams for major and elective courses to matriculated students. Courses meeting University Requirements (UR) and General Education (GE) requirements are not available for challenge exams.
  2. Credit shall not be awarded for passage of an external examination when credit has already been awarded at a level more advanced than the content of the examination.
  3. Students may not challenge a course that is a prerequisite to a course for which academic credit has already been earned. Further, a student may not elect to challenge a course for which any grade (including "F", "WU", "IC", "NC", or "AU") was received in a previous semester, for which academic renewal has been granted, or for which a prior challenge exam or prior learning assessment has been unsuccessful.
  4. Credit earned by examination may not be applied toward fulfillment of a residence requirement for any degree.
  5. Credit shall not be awarded twice for the same demonstrated course equivalency, unless otherwise specified in the Catalog; the rule is against duplication and credit.
  6. The maximum units to be earned by CBE in any semester or term is the number of units completed in regular enrollment during that semester or term. A maximum of 30 semester units is allowed for Credit for Prior Learning, including Credit by Examination (CLEP, DANTES, etc.), military credit, and Prior Learning Assessment towards the bachelor's degree total units.
  7. Students must be matriculated. CBE credit may not be secured while enrolled through open university or Extension.
  8. Graduate Students: Credit by examination for coursework may be used to fulfill prerequisites and/or toward the determination of admission eligibility and may not be applied toward the total units required for a master’s degree.

Effective Spring 2023: Only PDF files will be accepted as documentation to upload with your drop/withdrawal requests. For clarification/guidance on types of documentation to provide, Fresno State Drop/Withdrawal Documentation Clarification.

Students can now initiate a drop request for the current term online by accessing the Drop/Withdrawal Form located in the Student Center under My Academic Records and Registration. Select the classes available to drop and the request will be automatically routed to the instructor and department chair of each class.  PDF Documentation is REQUIRED for all drop requests.  For more information, view our Student “How to Drop” Guide here!

Important Note: This drop/withdrawal process does NOT apply for classes taken through Continuing and Global Education (CGE).  

Instructors, click here for a helpful guide to use the drop/withdrawal workflow.

Department Chairs, click here for a helpful guide to use the drop/withdrawal workflow.

Dean of UGRD/GRAD Studies, click here for a helpful guide to use the drop/withdrawal workflow.


If you have any questions, please contact the Office of the University Registrar at (559) 278-4743 or fsregistrar@mail.fresnostate.edu.

Request for Excess Units

Email form from your Fresno State email to 5592786020@fax.csufresno.edu

If your form is being submitted through Adobe Sign, please CC, fsregistrar@mail.fresnostate.edu.

Processing Time: 5-7 business days

IMPORTANT INFORMATION:

Please have the following information ready before you click on the Request for Extension of Incomplete link below (Adobe Sign Form):

  1. After you enter your information and you have signed the form, you will be prompted to enter your intructor information:
    • Course Instructor (Participant 2): First name / Last Name / Email
  2. This form MUST be approved by the instructor (final signature in the Adobe Sign Process)

Note: This form will be electronically routed (please enter correct emails).

Request an Extension of Incomplete Grade

 

New Fall 2020: Current students can now authorize certain records to be released via your student center!

Click here to go to our website for more information.

Register for Independent Study

Review the form requirements and submit directly to the Department you are requesting Independent Study for.

Request Intrasystem Concurrent Enrollment

Email form from your Fresno State email to 5592786020@fax.csufresno.edu

Processing Time: 5-7 business days

Request Intrasystem Visitor Enrollment

Email form from your Fresno State email to 5592786020@fax.csufresno.edu

Processing Time: 5-7 business days

IMPORTANT INFORMATION:

Please have the following information ready before you click on the  Planned Leave of Absence Form link below (Adobe Sign Form):

Student Information (Participant 1) : Name / Student ID/Major

Recommendation: If you will be sending form for approval or recommendation for one of the following; Department Major Advisor, *Military, Department Chair/Graduate Program Coordinator, *EOP Counselor, *International Student Services Cousnselor, you will be prompted to enter their information after you sign your form. You will enter their information under (Participant 2): First name / Last Name / Email

Note: This form will be electronically routed (please enter correct emails).

Request a Leave of Absence

 

IMPORTANT INFORMATION:

The Change of Grading Basis Petition is used when a student is seeking to change a course’s grading basis after the published deadline for the term.

ONLY ONE CLASS request can be filled out on each petition form. Petitions are reviewed by the Record Adjustment Committee and you will be informed of the petition decision by either your Fresno State email.

Submitting a petition is NOT a guarantee that it will be granted.

Note: It is recommended you meet with an advisor to see if your request is necessary in order to meet degree requirements.

Courses receiving a failing letter grade are not typically considered for retroactive grading basis requests.

The Record Adjustment Committee meets every other week on Tuesday afternoons. Once your petition has been reviewed by the committee and a decision has been made, it will take 3 to 5 business days for you to receive notification and any approved request to be processed.

Email completed form to aresa@mail.fresnostate.edu

Change of Grading Basis Form

IMPORTANT INFORMATION:

The Petition to Exceed the 18-unit Withdrawal Limit form is used when an undergraduate student is seeking to withdraw from additional classes that would exceed the 18-unit "W" grade limitation.  You must have an extenuating circumstance with documentation attached to the petition.  

A separate petition must be completed for each term if requesting multiple. Petitions are reviewed by the Record Adjustment Committee and you will be informed of the petition decision by Fresno State email.  If approved, you will be directed to complete the online drop request and are subject to instructor, chair, and/or dean approval before the drop can be processed.

Submitting a petition is NOT a guarantee that it will be granted. 

PETITION INSTRUCTIONS:

The Record Adjustment Committee meets every other week on Tuesday afternoons. Once your petition has been reviewed by the committee and a decision has been made, it will take 3 to 5 business days for you to receive notification and any approved request to be processed.

Email completed form to aresa@mail.fresnostate.edu

Petition to Exceed the 18-unit Withdrawal Limit Form

IMPORTANT INFORMATION:

The Late Add Petition is used when a student is seeking to add a class after the deadline for the term.
A separate petition must be completed for each term if requesting multiple. Petitions are reviewed by the Record
Adjustment Committee and you will be informed of the petition decision by Fresno State email. Submitting a petition is NOT a guarantee that it will be granted.

PETITION FEE AND INSTRUCTIONS:

  • Before paying and submitting form, please be sure to get all required signatures.  Our office is not responsible to secure signatures.
  • $10 per petition (non-refundable)
  • Payment MUST be made prior to submitting your petition.
  • Click here to pay: https://commerce.cashnet.com/fresnoem_universityregistrar
  • Make sure to obtain a copy of your receipt and submit with your form.
    • You may be required to pay outstanding fees on your account prior to adding late course(s) even with an approved
      petition.

The Record Adjustment Committee meets every other week on Tuesday afternoons. Once your petition has been reviewed by the committee and a decision has been made, it will take 3 to 5 business days for you to receive notification and any approved request to be processed.

Email completed form (with all instructor and department chair required signatures) to aresa@mail.fresnostate.edu

Late Add Form

IMPORTANT INFORMATION:

The Record Adjustment Petition: Retroactive withdrawal is used when a student is seeking to retroactively withdraw after the deadline for the term.

A separate petition must be completed for each term if requesting multiple. Petitions are reviewed by the Record Adjustment Committee. This is an Adobe Sign form and will be routed accordingly. 

Submitting a petition is NOT a guarantee that it will be granted. 


PETITION FEE AND INSTRUCTIONS:

The Record Adjustment Committee meets every other week on Tuesday afternoons. Once your petition has been reviewed by the committee and a decision has been made, it will take 3 to 5 business days for you to receive notification and any approved request to be processed.

Retroactive Withdraw Form

Request Evaluation Military Transcript

Email form from your Fresno State email to fsveterans@mail.fresnostate.edu

Request Name, SSN, Birthdate, or Gender Updates to Your Official Student Information

Important Note: If you need to update your SSN, please make sure to attach a government issued picture ID along with a copy of your SS card. Documents should be in PDF, JPG or Word Doc format. Your form will NOT be processed if no ID is included. 

Please click here to review required documentation BEFORE completing this form

Please Note: Processing time is 2-3 business days

New Effective Spring 2024: The Third Attempt Request form is now paperless and needs to be initiated by your major advisor.  

Please contact your major department for assistance to begin the process.

Once your major advisor initiates the form, watch this short video to learn about your action that is required in the new workflow.


For additional information about the workflow, you can view this helpful guide.


Processing Time: 5-7 business days (after approval signatures)

 

 

Time-Conflict Form: 

IMPORTANT: Please have the following information ready before you click on the Time-Conflict Form link below (Adobe Sign Form)

  • Student Information (Participant 1) : Last, Name / First Name / Student ID
  • Class 1 - Class Enrolled: Class # / Subject / Section # / Units / Days and times
  • Class 2 - Class to Add: Class # / Subject / Section # / Units / Days and times

After you enter your information and you have signed the form, you will be prompted to enter your instructors' information:

  • Instructor 1 (Participant 2): First name / Last Name / Instructor Email
  • Instructor 2 (Participant 3):  First name / Last Name / Instructor Email


Note: Time-Conflict form will be electronically routed to your instructors (please enter correct emails).


Processing Time: 5-7 business days (after both instructors have approved the form)
 

Request to enroll in sections with time conflict