Office of the University Registrar
Student Forms
Please Note: Submitting multiple copies of your forms to different emails will not speed the process. This will only slow the processing time because we need to identify it's the same student. Thank you for your patience and your continued support.
Request to repeat course with CR grade
Email form from your Fresno State email to fsregistrar@mail.fresnostate.edu
Processing time: 3-5 business days
Request for audit grade only
IMPORTANT: Please have the following information ready before you click on the Audit Grade Form link below (Adobe Sign Form):
Student Information (Participant 1) : Last Name / First Name / Student ID, Course Name and Number/Class Number (5 digit number)
After you enter your information and you have signed the form, you will be prompted to enter the instructor's name and email.
- Instructor 1 (Participant 2): First name / Last Name / Email
- Instructor 2 (Participant 3): First name / Last Name / Email (if you are only requesting one class, you do not need to enter a second instructor.
Note: Audit Grading form will be electronically routed (please enter correct emails).
Processing Time: 5-7 business days (after approval signatures)
Request to Change Your Catalog Year
Email form from your Fresno State email to fsregistrar@mail.fresnostate.edu
Processing Time: 1-2 business days
IMPORTANT INFORMATION:
The Change of Grading Basis Request is used when a student is seeking to change a course’s grading basis after the published deadline for the term.
Only one class request can be filled out on each petition form. Petitions are reviewed by the Registrar Office and you will be informed of the decision by receiving a completed copy of this form via Adobe Sign email.
Submitting a request is not a guarantee that it will be granted.
Note: It is recommended you meet with an advisor to see if your request is necessary in order to meet degree requirements.
Courses receiving a failing letter grade are not typically considered for retroactive grading basis requests.
Change of Grading Basis Request
Request to Change of Major/Minor
Email form from your Fresno State email to fsregistrar@mail.fresnostate.edu
Processing Time: 3-5 business days
Note: Newly admitted students (First-Time Freshmen, Transfer & Returning) will be able to change their major once Dog Days Orientations begin.
Request to Change of Major/Minor
Email form from your Fresno State email to fsregistrar@mail.fresnostate.edu
Processing Time: 3-5 business days
Note: Newly admitted students (First-Time Freshmen, Transfer & Returning) will be able to change their major once Dog Days Orientations begin.
Application for Credit by Examination
Email form from your Fresno State email to fsregistrar@mail.fresnostate.edu
Processing Time: 2-5 business days
Registration Information and Regulations Governing Credit by Examination
The procedure of securing Credit by Examination (CBE) is designed to encourage regularly enrolled students to seek college credit in major and elective courses in which they have competence but for which they have not earned units by the usual academic processes. It is hoped that CBE will permit a student to accelerate their academic progress or will provide the opportunity for a broad selection of coursework.
The following regulations apply:
- Departments or programs may develop and provide challenge exams for major and elective courses to matriculated students. Courses meeting University Requirements (UR) and General Education (GE) requirements are not available for challenge exams.
- Credit shall not be awarded for passage of an external examination when credit has already been awarded at a level more advanced than the content of the examination.
- Students may not challenge a course that is a prerequisite to a course for which academic credit has already been earned. Further, a student may not elect to challenge a course for which any grade (including "F", "WU", "IC", "NC", or "AU") was received in a previous semester, for which academic renewal has been granted, or for which a prior challenge exam or prior learning assessment has been unsuccessful.
- Credit earned by examination may not be applied toward fulfillment of a residence requirement for any degree.
- Credit shall not be awarded twice for the same demonstrated course equivalency, unless otherwise specified in the Catalog; the rule is against duplication and credit.
- The maximum units to be earned by CBE in any semester or term is the number of units completed in regular enrollment during that semester or term. A maximum of 30 semester units is allowed for Credit for Prior Learning, including Credit by Examination (CLEP, DANTES, etc.), military credit, and Prior Learning Assessment towards the bachelor's degree total units.
- Students must be matriculated. CBE credit may not be secured while enrolled through open university or Extension.
- Graduate Students: Credit by examination for coursework may be used to fulfill prerequisites and/or toward the determination of admission eligibility and may not be applied toward the total units required for a master’s degree.
Effective Spring 2023: Only PDF files will be accepted as documentation to upload with your drop/withdrawal requests. For clarification/guidance on types of documentation to provide, Fresno State Drop/Withdrawal Documentation Clarification.
Students can now initiate a drop request for the current term online by accessing the Drop/Withdrawal Form located in the Student Center under My Academic Records and Registration. Select the classes available to drop and the request will be automatically routed to the instructor and department chair of each class. PDF Documentation is REQUIRED for all drop requests. For more information, view our Student “How to Drop” Click here for a step by step guide!
Important Note: This drop/withdrawal process does NOT apply for classes taken through Continuing and Global Education (CGE).
Instructors, click here for a helpful guide to use the drop/withdrawal workflow.
Department Chairs, click here for a helpful guide to use the drop/withdrawal workflow.
Dean of UGRD/GRAD Studies, click here for a helpful guide to use the drop/withdrawal workflow.
If you have any questions, please contact the Office of the University Registrar at (559) 278-4743 or fsregistrar@mail.fresnostate.edu.
Email form from your Fresno State email to fsregistrar@mail.fresnostate.edu
If your form is being submitted through Adobe Sign, please CC, fsregistrar@mail.fresnostate.edu.
Processing Time: 5-7 business days
IMPORTANT INFORMATION:
Please have the following information ready before you click on the Request for Extension of Incomplete link below (Adobe Sign Form):
- After you enter your information and you have signed the form, you will be prompted
to enter your intructor information:
- Course Instructor (Participant 2): First name / Last Name / Email
- This form MUST be approved by the instructor (final signature in the Adobe Sign Process)
Note: This form will be electronically routed (please enter correct emails).
Request an Extension of Incomplete Grade
New Fall 2020: Current students can now authorize certain records to be released via your student center!
Register for Independent Study
Review the form requirements and submit directly to the Department you are requesting Independent Study for.
Request Intrasystem Concurrent Enrollment
Email form from your Fresno State email to fsregistrar@mail.fresnostate.edu
Processing Time: 5-7 business days
Request Intrasystem Visitor Enrollment
Email form from your Fresno State email to fsregistrar@mail.fresnostate.edu
Processing Time: 5-7 business days
IMPORTANT INFORMATION:
The Late Add Request form is used when a student is seeking to add a class after the
deadline for the term.
A separate form must be completed for each term if requesting multiple. You will need
approval from the instructor and the Chair/Associate Dean for the course. Submitting
a request is not a guarantee that it will be granted.
Note:
- If you already dropped a course and received a "W" grade, you cannot request a late add for the same course in the same term.
- If there is a hold preventing registration on your record, the hold must be cleared before submitting the request.
This is an Adobe Sign form and will be routed accordingly.
Instructions:
Please have the following information ready before you click on the Late Add Request Form link below (Adobe Sign Form):
(Participant 2): Instructor's First and last name and email address. Please use the @mail.fresnostate.edu
(Participant 3): Chair/Associate Dean's First and last name and email address. Pleae use the @mail.fresnostate.edu
IMPORTANT INFORMATION:
Please have the following information ready before you click on the Planned Leave of Absence Form link below (Adobe Sign Form):
Student Information (Participant 1) : Name / Student ID/Major
Recommendation: If you will be sending form for approval or recommendation for one of the following;
Department Major Advisor, *Military, Department Chair/Graduate Program Coordinator,
*EOP Counselor, *International Student Services Cousnselor, you will be prompted to
enter their information after you sign your form. You will enter their information
under (Participant 2): First name / Last Name / Email
Note: This form will be electronically routed (please enter correct emails).
IMPORTANT INFORMATION:
The Petition to Exceed the 18-unit Withdrawal Limit form is used when an undergraduate student is seeking to withdraw from additional classes that would exceed the 18-unit "W" grade limitation. You must have an extenuating circumstance with documentation attached to the petition.
A separate petition must be completed for each term if requesting multiple. Petitions are reviewed by the Record Adjustment Committee and you will be informed of the petition decision by Fresno State email. If approved, you will be directed to complete the online drop request and are subject to instructor, chair, and/or dean approval before the drop can be processed.
Submitting a petition is NOT a guarantee that it will be granted.
PETITION INSTRUCTIONS:
The Record Adjustment Committee meets every other week on Tuesday afternoons. Once your petition has been reviewed by the committee and a decision has been made, it will take 3 to 5 business days for you to receive notification and any approved request to be processed.
Email completed form to aresa@mail.fresnostate.edu
Petition to Exceed the 18-unit Withdrawal Limit Form
IMPORTANT INFORMATION:
Record Adjustment Petition: Retroactive Withdrawal
- Purpose: This petition allows a student to request a retroactive withdrawal after the term's deadline has passed.
- Multiple Terms: If you are requesting withdrawals for multiple terms, you must complete a separate petition for each term.
- Review Process: Petitions are reviewed by the Record Adjustment Committee.
- Form Submission: This process involves an Adobe Sign form that will be routed accordingly.
- No Guarantee: Submission of a petition does not guarantee approval.
Petition Fee and Instructions:
- Fee: $10 per petition (non-refundable).
- Payment: Must be completed before submitting your petition. Payment Link
- Receipt: Obtain a copy of your receipt and include it with your petition.
- Documentation: Attach supporting documentation, such as a doctor's note, death certificate, or police report.
Review Timeline:
- Committee Meetings: The Record Adjustment Committee meets every Monday.
- Notification: After review, it will take 3 to 5 business days to receive notification and for any
approved requests to be processed.
Request Evaluation Military Transcript
Email form from your Fresno State email to fsveterans@mail.fresnostate.edu
Request Name, SSN, Birthdate, or Gender Updates to Your Official Student Information
Important Note: If you need to update your SSN, please make sure to attach a government issued picture ID along with a copy of your SS card. Documents should be in PDF, JPG or Word Doc format. Your form will NOT be processed if no ID is included.
Please click here to review required documentation BEFORE completing this form
Please Note: Processing time is 2-3 business days
New Effective Spring 2024: The Third Attempt Request form is now paperless and needs to be initiated by your major advisor.
Please contact your major department for assistance to begin the process.
Once your major advisor initiates the form, watch this short video to learn about your action that is required in the new workflow.
For additional information about the workflow, you can view this helpful guide.
Processing Time: 5-7 business days (after approval signatures)
Time-Conflict Form:
IMPORTANT: Please have the following information ready before you click on the Time-Conflict Form link below (Adobe Sign Form)
- Student Information (Participant 1) : Last, Name / First Name / Student ID
- Class 1 - Class Enrolled: Class # / Subject / Section # / Units / Days and times
- Class 2 - Class to Add: Class # / Subject / Section # / Units / Days and times
After you enter your information and you have signed the form, you will be prompted to enter your instructors' information:
- Instructor 1 (Participant 2): First name / Last Name / Instructor Email
- Instructor 2 (Participant 3): First name / Last Name / Instructor Email
Note: Time-Conflict form will be electronically routed to your instructors (please enter
correct emails).
Processing Time: 5-7 business days (after both instructors have approved the form)
Request to enroll in sections with time conflict