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Office of the University Registrar

Grade Changes

Grade changes are reviewed by staff in the Office of the University Registrar and are approved or denied based on time limits and guidelines defined in APM 242.  In addition, Executive Order (EO) 1037 is reviewed for additional grading policies set by the Chancellor’s Office.  

NEW Effective June 7, 2021: We are now paperless!  Our office implemented a Grade Change workflow in Peoplesoft.  View and request grade changes through your grade roster.  Check out the video below for a quick overview.  Contact our office if you have any questions.

Important notes: 

Incomplete grades still need to be completed through the Incomplete Grade Contract.  The new Grade Change workflow feature will only be available after the contract has been completed.  For more information regarding completing the Incomplete Grade Contract, visit the Help Desk website.

RP grades are required to be completed within one year, according to EO 1037.  Therefore, grade change requests made after one year will be required to indicate the date the work was completed by the student.  If it was completed within the one year requirement, it will be approved.  If it is over the one year limit, the grade change request will be denied.  NOTE: The one year time limit does not apply to thesis courses. 

Processing time: Please allow 2-3 business days